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Topic: Records management

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Document management system

Content management

Document management

	Records Management (Site not responding. Last check: 2007-10-14)
		Managing the records of those cases throughout the state assists the court and its constituencies in making the most effective use of their government.
		Proper management of court records allows judges and attorneys, for example, to research old cases that may have an impact on the outcome of their current case.
		Standards for managing and preserving electronic records will assist in facilitating the current and future efficiencies of the court and will maintain the security and integrity of those records for years to come.
	www.courts.state.ny.us /admin/recordsmanagement (214 words)

	University of Edinburgh Records Management Policy Framework (Site not responding. Last check: 2007-10-14)
		Records can be defined as “recorded information, in any form, created or received and maintained by an organisation or person in the transaction of business or conduct of affairs and kept as evidence of such activity”.
		Records Management is a discipline which utilises an administrative system to direct and control the creation, version control, distribution, filing, retention, storage and disposal of records, in a way that is administratively and legally sound, whilst at the same time serving the operational needs of the University and preserving an adequate historical record.
		Records Protection and Security – This relates to measures taken to ensure that the vital records of the organisation are securely held in terms of physical and on-line access procedures and permissions and that back up procedures are in place in the event of a disaster.
	www.recordsmanagement.ed.ac.uk /InfoStaff/RMstaff/RM_framework.htm (2070 words)

	Rolling out a records management system (Site not responding. Last check: 2007-10-14)
		For a long period of time, records management was a fully centralised activity, with a small team of specialist records managers handling the needs of the entire organisation.
		When records are filed from these systems, the context of the users current activities are used to pre-fill most (or all) of the details required by the records management system.
		This model of records management rollout is an incremental one, with uptake being ensured on a team-by-team basis.
	www.steptwo.com.au /papers/kmc_recordsmanagement/index.html (3277 words)

	Services for professionals \| Records Management
		The [Public Records] Act lays down that documents selected for preservation shall be sent to the Public Record Office [The National Archives] not later than 30 years after their creation; but that their transfer may, for administrative or other special reasons, be postponed with the Lord Chancellor´s approval (s.3(4)).
		Records which are not suitable for preservation should be sent for destruction as soon as they cease to be required for administrative purposes.
		Records management and cataloguing department has for some years been the main point of contact between The National Archives and central government departments and agencies (public record bodies).
	www.nationalarchives.gov.uk /recordsmanagement (777 words)

	Administrative Management and Executive Secretariat - Records Management Guide
		Records are created or received during the conduct of agency business, and preserved or appropriate for preservation because they constitute evidence or contain information of value.
		When a record exists in multiple formats, such as in paper and electronic form, then generally both the paper and the electronic copies are considered distinct records.
		These records are those with information about an individual maintained by an agency that includes but is not limited to, that persons education, financial transactions, medical history, and criminal or employment history.
	www.ofa.noaa.gov /~ames/Records_Management/records_mgtguide.html (1534 words)

	Records Management
		Records at NIST are to be managed in an economical and efficient manner, in accordance with the objectives of the Federal Records Act of 1950 as amended by the Federal Records Management Amendments of 1976 (44 U.S.C. 2901 et.
		For purposes of records management, these records include the management of audiovisual records and related records that document the creation and/or acquisition of audiovisual records and were created for or used in the retrieval of information about or from audiovisual records.
		Records retention schedules are applied by records management before records are accepted for storage in accordance with the General Records Schedules or NIST Records Schedules for each type of record.
	www.nist.gov /admin/mo/adman/206.htm (3251 words)

	Records Management - Wikipedia, the free encyclopedia
		This defines records management as, "The field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records".
		Records must be stored in such a way that they are both sufficiently accessible and are safeguarded against environmental damage.
		Records management, being a complex practice, involves many years of education and practice for full mastery.
	en.wikipedia.org /wiki/Records_management (1822 words)

	Indiana Commission On Public Records - Records Management (Site not responding. Last check: 2007-10-14)
		Proper records retention and disposition must include full and accurate documentation of the system (hardware and software); functions supported by the system; how the information is collected, used, accessed, and maintained on each of the systems mediums; and the procedural controls employed to preserve the integrity of the system's data.
		Records management officers and records custodians should emphasize to users that electronic records are public records subject to retention.
		With the proliferation of electronic records, and with few rules governing the purchase and use of imaging systems, it is vitally important that state agencies have the means to archive records from a variety of electronic sources.
	www.in.gov /icpr/records_management/rch_sec7.html (2636 words)

	Defining what your agency means by “records” is as important as the systems that manage them
		A records management system can be a standalone solution or part of a financial management, file management or enterprise resource planning suite.
		Records management systems are needed to help acquire, categorize, store, query, recall and dispose of records quickly and efficiently.
		In fact, there are many records management features to consider when deploying new systems—whether your agency is looking for a standalone solution or records management as part of another system, such as financial management or enterprise resource planning.
	www.gcn.com /print/25_30/42218-1.html (1865 words)

	UW Records Management Home Page
		Records Management Services helps University offices comply with state and federal laws relating to the preservation and destruction of records, both paper and electronic.
		University records are public records and may not be destroyed, transferred to the University Records Center, or transferred to the University Archives without an official retention period approved by the State Records Committee.
		However, please note that records pertaining to ongoing or pending audits, or judicial or public disclosure proceedings must not be destroyed until the issue is resolved.
	www.washington.edu /admin/recmgt/index.php (634 words)

	Understanding Records Management: Electronic Records - The Kentucky Department for Libraries and Archives
		A "record" is defined as information (data, text, images, sounds, codes, computer programs, software, databases, or the like) that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in perceivable form.
		Agencies wishing to maintain records in an electronic format for more than 5 years, should have a migration /conversion plan in place to ensure that their records are maintained in a readable format.
		Legally, your records must be authentic, complete, accessible, legally admissible in court, and durable for as long as your approved records retention schedules require.
	www.kdla.ky.gov /recmanagement/tutorial/electronicrecords.htm (675 words)

	Records Management - Records Management Main Page
		RACO 2006 "Partnerships and Practices in Electronic Records" was held on May 9, 2006 in Downtown Washington DC.
		Our 3rd annual Records Administration Conference West (RACO West 2006), was held in in beautiful Dana Point, CA April 18, 2006 hosted by NARA's Pacific Region.
		Hurricane Katrina - Information and guidance for records recovery and preservation, and locating Federal personnel records is available for Federal agencies and Courts, State and local governments and cultural institutions, Federal civilian and military personnel records, and the general public.
	www.archives.gov /records-mgmt (228 words)

	records
		Records Management is located at 104 South Garfield, Building E, on the Highway 14-83 East Truck Bypass, Pierre, South Dakota 57501.
		Records Management will assist in preparing documents for storage, in arranging for pick up of documents from Pierre-based offices, in documenting the actual transfer, in providing a reference service for those records, and in scheduling and verifying destruction of the records.
		Any state record that is to be maintained for more than five years is considered a long-term document and must be microfilmed.
	www.state.sd.us /boa/records.htm (443 words)

	Active Records Management: Advice for Congregations
		You create and maintain the records of your congregation in order to have the information you need when you need it; in the format from which you can most easily retrieve it; and in such a way that partners working in your congregation, today and in the future, can readily find the information.
		Any records retention policy has validity, once accepted as the policy of the organization, only as it is uniformly practiced.
		Samples of hymnals and parish education materials are important for recording the history of the congregation.
	www.elca.org /secretary/records/congregations/index.html (2175 words)

	Records Management Division
		While government offices maintain extensive amounts of records and information, workers must be able to locate records and information quickly for the successful flow of government operations.
		Records are the evidence of what an agency does.
		The mission of the Records Management Division is to assist government agencies with the development of efficient and effective records management programs.
	www.nmcpr.state.nm.us /records/records_hm.htm (224 words)

	Microsoft Records Management Team Blog
		We've stated on this blog from the beginning that for a records management program to succeed in an organization, all of the organization's content management systems need to have appropriate RM capabilities.
		Most of the Records Management team is now back in Redmond from the ARMA International Conference in San Antonio, Texas, and I want to talk a bit about the event for the benefit of everyone who wasn’t able to attend.
		The last step in hold order management is dealing with the day when the underlying matter requiring the hold order has been resolved, and all of the records subject to that hold may be able to resume their normal disposition schedules.
	blogs.msdn.com /recman/default.aspx (7080 words)

	Hunton & Williams \| Records Management
		We are well-versed in the legal and business issues regarding records security and have experience preparing policies, contracts and court documents to help protect our clients' proprietary information, including their intellectual property and other competitively sensitive information.
		We also have global expertise on the privacy and data protection laws that impact records management, and advise multinational clients on compliance with laws governing the collection, maintenance and disclosure of personally identifiable information, including EU data protection requirements.
		Preparing comprehensive records management programs, including policies, procedures, guidelines and training modules for a global technology company, a major consumer goods company, and a multinational holding company and certain of its operating companies.
	www.hunton.com /practices/practice_detail.aspx?gr_H4ID=1034 (695 words)

	Records Manager (Site not responding. Last check: 2007-10-14)
		Management of all forms of records – Manages documents, physical files and e mails with a single policy manager enabling reduction of risk at lower cost than previously possible.
		Declaration of records at any level –Enables you to declare an entire project, workspace, folder or file a record for more effective application of records policies and to facilitate adoption.
		Automatic declaration of records - Allows for records declaration based on metadata to enable records policies to be applied consistently and based on company policy – not user opinion.
	www.interwoven.com /products/records_management/index.html (196 words)

	Records Management
		Under the authority of the Virginia Public Records Act, as well as state statues and regulations, we are responsible for ensuring public records exist and are available.
		To achieve this we publish records retention and disposition schedules, offer consultation and assistance to state and local offices, review the disposal of non-permanent records and assist with the transfer of permanent and historically significant records to the Archives.
		The Association of Records Managers and Administrators (ARMA)
	www.lva.lib.va.us /whatwedo/records (182 words)

	Records Management @ UCSD
		The Records Management Coordinators are responsible for the development, coordination, implementation, and management of the Program.
		The University has established the Records Management Program to ensure that University records are appropriately created, managed and preserved, and are retrievable when needed.
		The program provides guidelines for the retention and management of university records and disposition of records when they are no longer pertinent to University operations or do not have historic value.
	adminrecords.ucsd.edu /Records/Index.html (386 words)

	The Records Management Report from CMS Watch
		Updated in April, 2006, the bulk of the report entails comparative evaluations of 25 Records Management solutions offerings, including in-depth, 6- to 9-page reviews of 10 major providers, along with 1- to 5-page profiles of 15 specialty/niche vendors.
		Like other CMS Watch offerings, the Records Management Report does not rank "best" vendors, but instead details the strengths and weaknesses of the various players, identifies their suitability for different use cases, and isolates vendor tendencies that may influence longterm product roadmaps.
		The Records Management Report was written by Priscilla Emery, a longtime document and records management consultant and industry analyst, and three-decade IT veteran.
	www.cmswatch.com /RM/Report (728 words)

	About the Records Management Bureau, Montana Secretary of State's Website
		The Records Management Bureau is responsible for storing, accessing, microfilming, scanning, preserving, and disposing of public documents generated by state and local governments.
		The goal has been to streamline the management of records as they meet the later stages of their lifecycle (storage/disposal/archiving).
		As we move forward, the Records Management Bureau is also updating the State’s General Retention Schedules.
	sos.mt.gov /RMB/index.asp (389 words)

	Iron Mountain - Records Management - Records Management & Storage
		Your records tell the story of your business and have operational, financial and legal value.
		In addition to rising storage, labor and administrative expenses, today’s changing legal climate brings liability: tough enforcement of new regulations adds a litigation-readiness focus to the complexity of records management.
		Iron Mountain provides a full range of records storage and management services to organizations of all types and sizes.
	www.ironmountain.com /records/rms (348 words)

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